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How to effectively build a training specification document?

Training is a crucial element in professional development, whether for individuals looking to enhance their skills or businesses aiming to strengthen their teams. However, before embarking on a training program, there is a crucial step to take: creating a training specification document. This document sets the foundation for the success of your training project. So, how can you develop an effective training specification document?





 

What is the purpose of the specification document?

A specification document is not merely a tedious administrative formality. It is much more than that. It is a fundamental tool that allows you to formalize your needs, goals, and expectations regarding training. A precise and clear drafting of your specification document ensures that potential providers fully understand what you are looking for, which, in turn, ensures quality responses.


The specification document: a tool for communication

The specification document is also an essential communication tool. It allows you to communicate effectively with potential training providers. You can define the roles, expectations, constraints, and leeways of each party, ensuring a successful partnership.


Choosing the right type of specification document

There are two main types of specification documents: the standard specification document and the functional specification document. The standard specification document is suitable when the training is already well-defined. It applies, for example, to certifying training with widely regulated content. In this case, the structure of the specification document is simple, with minimal expression of needs. However, it rigorously details the constraints, organization, and legal references that the provider must comply with.

The functional specification document, on the other hand, applies when you do not designate a specific training but aim for a specific outcome. It is suitable for tailor-made training where you expect your provider to propose a suitable pedagogical solution. In this case, the specification document focuses on needs, context, and objectives, allowing the provider the freedom to propose an adapted pedagogical solution.


Asking the right questions

Building an effective functional specification document depends on your ability to answer essential questions. You need to detail your work context, specific needs, and required skills. The more information you provide, the more providers can propose tailored solutions.




 

In summary, a well-constructed training specification is the cornerstone of any successful professional development project. Whether you're looking to enhance your skills or strengthen those of your team, do not underestimate the importance of this step. It largely determines the success of your training project. If you need assistance in building your training specification or any other aspect of your professional development, feel free to contact us.

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